components of job specification
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March 20, 2018there are different components of job analysis, job description, job specification, and job evaluation. >> Kind of qualifications and academic background required for jobs. 4. The job description is used in the recruitment process to inform the applicants of the job profile and requirements, and used at the performance management process to evaluate the employee’s performance against the description. Job specification A skilled worker, regardless of the job description, remains a treasure Human Resources Management By : Dhrubaji Mandal Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. : 2. a detailed description…. It also known as man or employee specifications is prepared on the basis of job specification. The following section seeks to illustrate this essential difference. Job design (also referred to as work design or task design) is a core function of human resource management and it is related to the specification of contents, methods and relationship of jobs in order to satisfy technological and organizational requirements as well as the social and personal requirements of the job holder or the employee. >> The relationship of the job with other jobs in the concern. The Job Analysis process to conduct a study on the data collected on the job to find out the real human requirement of the Job such as Job activities its attributes and other important tasks required for performing a specific Job. The job specification is a brief version of the job description and will help you narrow the focus of your interview team questions and priorities when you are hiring an employee to fill this role. Usually the functional specification format can take many forms depending on your approach or business analyses practices. Heading information. There are several components to a good job description (your agency may have specific and additional required sections depending on your agency’s human resource policies). The job description identifies the essentials of the role: the broad purpose, the major duties, the terms and conditions (Armstrong, 2009) A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). Job Descriptions and Person Specifications How to write a job description. >> Type of people required to fit that structure. Job Description differs from job specification, in the sense that the former is a statement that explains the essential needs of a job whereas the latter is a statement which states the least qualifications, required in the job holder for the performance of a particular job. Whether you are writing a contract or hiring a consultant directly, it pays off to write a detailed job description. A functional specification template is a written document that details all specification and all components of a particular software product. Components of Job Analysis in HR Job Description. specification definition: 1. a detailed description of how something should be done, made, etc. Job analysis refers to the identification of the vacant job position and description of the task, duties, role, responsibilities and job title along with related requirements. It is useful to identify a job for consideration by job analysis. It states that the job holder should possess the required educational qualifications, training, experience, talent, potentials, and abilities etc. A specification often refers to a set of documented requirements to be satisfied by a material, design, product, or service. Job Description, Job Specification and Job Evaluation. >> Nature/ size of organizational structure. Hello Learners, in this video, we are discussing job analysis's components. A job description need not account for every task that might ever be done, says the CELL. Job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job. Job description and job specification are the two essential components of job analysis. It is an important document. Mihael J. Jucius defined job analysis as “the process of studying the operations, duties and operational aspects of jobs in order to derive specifications or as they are called by some job descriptions.” With the help of job analysis, two main documents are prepared namely, job description and job specification. COMPONENTS OF A JOB SPECIFICATION • EXPERIENCE: –Number of years • REQUIRED SKILLS, KNOWLEDGE AND CHARACTERISTIC –Job Analysis data • EDUCATION – Degrees – Training or – Certifications 4. While a job description and person specification are not legal requirements, they will save you time in the long run. Job Specification – It translates the Job Description into terms of human qualities and qualifications which are required for successful performance of a job. Job Specification Examples. It is the statement in respect of minimum acceptable qualities required in the incumbent for successful performance of the job. Job Specification: Job Specification converts the job description to qualifications that are required for, in performing the job. JOB SPECIFICATION SAMPLE • MARKETING MANAGER. Writing an accurate job description involves breaking the job down in to its component parts and defining the key objectives. Job description and job specification are important because it is used by interviewers for recruiting candidates. These competencies, or job specifications, tell you whether you qualify for the position and … The preparation of job description is very important before a vacancy is advertised. Use the job description as a basis for the employee development plan (PDP) An employee's job description is integral to the development of his or her quarterly employee development plan. It’s a process of doing an In-Depth analysis of a job and gathering information about the general tasks, or functions, duties, responsibilities and the outcome of a particular job. ... Job Specifications. According to Edwin B. Flippo, “A Job Specification is a statement of minimum acceptable human qualities necessary to perform a job … A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications and working conditions. A good job description should: Define the overall purpose of the job and the main tasks They are also key documents for anyone once they are in post, providing a reference point for Continuous Professional Development (CPD) and for staff appraisal and performance management … A job specification is a written statement of the minimum qualifications and traits that a person needs in order to perform the duties and undertake the responsibilities of a particular position. It includes skills, qualification, knowledge and experience a person must possess to fill up that position. A job specification is a detailed description of the role, including all … A specification is often a type of technical standard.. Job Descriptions Job description -where the details regarding the job are given. It is also useful for job postings because it helps you zero in on the really critical components of the job. to perform the job successfully. 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